Administration

• Prepare apartments and residence halls for the arrival of students including setting up kitchens and preparing and delivering door tags and welcome kits.

• Prepare for move-in and move-outs by compiling paperwork, creating binders, and completing key inventories.

• Conduct apartment walkthroughs and assist International Programs and Summer Session staff with move-in and move-out of residents.

• Conduct regular walkthroughs of apartments and residence halls to identify maintenance, custodial and safety/security issues. When necessary, inform Resident Advisor or other community staff members.

• Perform custodial duties such as folding and distributing linens, removing trash, etc.

• Complete, maintain and transport inventory of housing supplies.

• Work in the Housing Office.  Assist with administrative tasks (responding to emails, processing paperwork, making notices, preparing for check-ins and checkouts, etc.). Provide customer service support at the front desk.

• Complete various administrative tasks accurately, completely and promptly (such as weekly reports, incident reports, maintenance requests, etc.).

• Meet supervisor as scheduled to communicate general problems and concerns influencing students and the community.

• Attend weekly staff meetings (time to be determined), attend scheduled staff training, and participate in required staff activities.

• Maintain professional working relationships with other staff members.  Work to resolve concerns or conflicts with other staff. Discuss situations with supervisor as appropriate.

• Support housing coordinator in her responsibilities and be available to fulfill office, duty and on-call assignments as directed.

• Fulfill other assignments, duties and projects as directed by housing coordinators.

 

Community Development

• Develop positive relationships of trust by communicating with residents on a weekly basis and support the diverse populations in communities by advocating for their individual needs.

• Be sensitive to the needs, concerns and problems of the residents.  Demonstrate sensitivity to differences in lifestyle and ethnic/cultural background.

• Encourage positive interaction between residents to build community in a limited time frame.

• Plan, develop and implement a variety of social, cultural, academic and recreational programs for the residents in an effort to meet students’ needs and interests.

• Assist the professional and other student staff in meeting the needs of the community. 

• Conduct community meetings.

• Mediate conflicts between roommates or within the community. Help resolve other concerns or conflicts that may arise.

• Understand and participate in disaster response procedures. Manage crisis in a proactive manner and respond immediately to safety and health emergencies from residents.

• Maintain confidentiality.

 

 Policy Education & Resource and Referral

• Act as a facilitator, giving assistance and guidance to students in need.

• Maintain general awareness of the full range of DCE, Summer Session and campus services including, but not limited to, personal, financial, health, safety, academic, recreational, and vocational.

• Refer residents to resources when appropriate.

• Make literature and communications regarding resources available to residents on a routine basis.

• Understand Housing, DCE and UCI policies and guidelines and educate residents on these policies and guidelines, their rationale, and the conduct process.

• Consistently respond to behavior which is inappropriate or in violation of Housing, DCE or UCI policies.

• Document and communicate incidents to appropriate professional staff. Promote safety and security by completing routine walkthroughs of apartments and residence halls..

 

Scheduling

• Applicants must commit to the entire duration of the employment period (June 2017 – September 2017).

• Work hours may vary throughout the summer according to program needs. Housing Assistants may be required to work as few as 5 hours per week and up to 40 hours per week. Housing Assistants must remain flexible to schedule changes.

• Be regularly available to residents, especially on weeknights and weekends. Schedule and communicate set hours where you will be home and available to assist residents.

• Carry an on call duty cellphone on a weekly rotation and respond to resident concerns and emergencies.

• Provide coverage on evenings, weekends and holidays as assigned.

• Be present in the residence halls in the evenings on a weekly rotation to plan and execute programs and build community with the international residents.

• Unless assigned to a specific residence hall, HAs are not restricted to the premises while on duty, but must be available to quickly respond to resident’s needs.

• Respond to situations with sound and sober mind while on duty.

• Avoid conflict of interest situations as a result of employment or extra-curricular activities.

• During periods when HAs are not responsible for residential programs, they may be assigned office responsibilities and projects.

• Inform supervisors in advance of any extended absence from campus (such as a weekend or special event).

 

Leadership

• Have good interpersonal and public relations skills and be customer-service oriented.

• Display attitudes and behavior which support the policies and philosophy of Housing and UCI.

• Uphold and follow all Housing and DCE policies.

​

Compensation

• Housing Assistants will be required to reside in assigned residence halls while the programs they are responsible for are in residence (usually 1-3 weeks of the summer). Housing will not be provided when programs are not in residence.

• $10.00 per hour.

 

General Qualifications

• Housing Assistants must be single undergraduate students, at least 18 years old at the time of hire.

• Attend Housing Assistant Training From June TBA – June TBA (about two weeks). Attendance at Housing Assistant Training is mandatory. There are no exceptions.

• Attend an orientation and training sessions during spring quarter before summer employment begins.

• Reside in Irvine and have the ability to get to campus within 10 minutes.

• Proper visa status with work permission is required at the time of application for International students.

• Must possess a valid California Driver License.

• Upon training and certification, drive university vehicles safely and responsibly.

• Will be required to perform physical tasks, i.e. taking out trash, climbing stairs, moving boxes, packing and unpacking supplies.